Apply For A Birth Certificate – What You Need To Know About The Birth Certificate

The birth certificate is an important document for you and your child. Once your child is born, you will have to deal with a number of authorities. We will show you how to apply for the birth certificate, what you need for it, and what else you should know about the birth certificate.

What Is A Birth Certificate?

The birth certificate is an official document. It is issued by the registry office. The competent registry office is the one in whose district the child was born.

The birth of a person is documented on this certificate. This requires information on the first name, surname, sex and place of birth. The legally valid parents are also entered there. In the case of an adoption, for example, these are not the natural parents.

How Long Do I Have To Apply For The Birth ertificate?

Within one week, or within seven days, after the birth, the parents or custodians must report the birth to the registry office and apply for the birth certificate in accordance with Section 18 of the Personal Status Act (PSG).

Also interesting:
Facts And Info On Child Benefit - You Should Know This

If it is not possible for the parents to apply for their child’s birth certificate, any person who was present at the birth is entitled to do so. For example, a doctor or midwife can theoretically register the birth at the registrar’s office on behalf of the parents. Some hospitals offer a service that relieves new parents of the burden of dealing with the authorities.

In public or private hospitals and birthing facilities, it is also the case that the birth of a child is reported to the registry office with the so-called birth announcement. The institution is obligated to report the birth. In the case of a home birth, midwives, obstetricians or doctors can issue a birth certificate, which is then presented to the registry office.

The seven-day deadline is therefore useful because the birth certificate is important in any further dealings with the authorities. For example, applying for child benefit, parental allow ance or registering the child with the health insurance company cannot be done without the birth certificate.

Applying For A Birth Certificate – These Documents Are Necessary

To apply for a birth certificate, it is important to bring the necessary documents that contain all the important data about the birth and the parents.

You Will Need These Documents:

  • Birth certificates of both parents.
  • Marriage certificate (for unmarried parents: the declaration of acknowledgement of paternity and the declaration of custody).
  • Identity cards or passports of both parents.
  • Certificate of birth from the midwife or hospital.
  • Declaration of name, if it is not included in the certificate of birth.
Also interesting:
How To Decorate For Christmas On A Budget

This is not an exhaustive list. The documents required may vary depending on the specific case. It is best to contact the relevant registry office for information on the necessary documents if you are in doubt.

Cost Of Applying For A Birth Certificate

The costs for applying for a birth certificate are determined by the registry offices. They, therefore, vary from state to state. Basically, it is a small fee of about 10 euros. Additional documents such as an international birth certificate or a certified copy of the birth certificate usually cost around 5 euros.

Apply For A Birth Certificate Online

If the opening hours of the registry office are not compatible with your own working hours, this is no reason to despair. At many registry offices, the birth certificate can now also be applied for online via the registry office’s website. There are additional fees for this, but you save yourself a trip to the office and get the notice sent to your home by mail.

This Information Is Contained In A Birth Certificate

The birth certificate contains basic and important data about the child’s birth:

  • Name of the registry office.
  • Number of the birth entry and the year of birth.
  • First name of the child (At this point it is also decided whether the name you have chosen for your child is acceptable).
  • Birth name (Here the last name of the child is meant. If the parents are married and have the same name, the child also gets this name. If only one parent has custody of the child, the child will take his or her last name or a corresponding application must be made).
  • Gender.
  • Date of birth.
  • Place of birth.
  • First and last names of both parents.
  • Religious affiliation of the child and parents.
  • Place of the competent registry office.
  • Date of issuance of the birth certificate.
  • Name and signature of the registrar performing the notarization.
Also interesting:
Why I Won't Be Selling At A Consignment Sale Again

What To Do When The Birth Certificate Is Available

As soon as the birth certificate has been issued, all further official procedures can be completed. An important step is the registration of the child at the registration office.

It may well be that the registry office passes this information on to the residents’ registration office, but to be on the safe side you should find out whether the child still needs to be registered yourself. In addition, the issuance of the birth certificate makes it possible to apply for child benefits, parental benefits and to register the child with the health insurance company.

Applying for a birth certificate is an important step for new parents. By issuing the birth certificate, the birth of your baby becomes official and you are officially a family from that moment on. Once all the official formalities have been completed, you can concentrate fully on your new family’s happiness.

Also interesting:
Why Would a Mom Want to Start a Blog?

FAQ About Applying For A Birth Certificate


The best products for you and your baby.

Baby monitor

With a baby monitor, you can use your time flexibly, sleep peacefully at night and still know at all times that your baby is doing well.

Nursing pillow

A good breastfeeding pillow has several advantages, because it helps you not only to breastfeed, but also to fall asleep and is also suitable as a nest.

Diaper bags

A diaper bag offers you a lot of storage space, so that you have everything you need for your baby on the go - from the changing pad to the bottle.


A pucksack gives your baby the feeling of security, like in the womb, and thus supports a peaceful and restful sleep.

Bicycle trailer

Bicycle trailers can be used in combination with a baby seat shortly after birth. They are not only safer than child seats but also more comfortable.


A playpen can be very practical in everyday life! Which model is suitable for your needs, you can read in my guide.

Baby bed

The first bed accompanies your child for years. Fortunately, there are beds that grow with your child. I have made for you on the search for the best baby beds.


A stroller is a worthwhile purchase. But there are the most diverse models on the market. Find out which is the right one.

Radiant heater

Radiant heaters provide your child with the necessary warmth when changing diapers or after bathing.

Extra bed

Side beds are very practical and offer both mother and baby a lot of advantages, because for babies, especially in the first months of life, it is reassuring to be able to sleep next to their parents.

Leave a Comment